Document System (2025)

Document System (2025) — UX/UI Design Plan

Main Objectives

• Enable users to efficiently create, manage, search, and share documents.
• Minimize clicks and cognitive load to improve ease of use.
• Support collaboration and team-based workflows.
• Handle large volumes of documents with real-time search and filtering.
• Provide role-based access control and permission management.

UX Design Principles

User-Centered Navigation

• Dashboard-first approach with clear access to:
  • Recent Documents
  • Favorites
  • Shared with Me
  • Folders & Tags
• Breadcrumbs for easy navigation within folder structures.
• Global Search bar always visible and easily accessible.

Smart Search & Filtering

• Real-time search with autosuggest.
• Advanced filters (date, document type, tags, owner).
• Saved filters & custom views for power users.

Document Lifecycle Management

• Clear CTAs: Create, Upload, Edit, Share, Archive, Delete.
• Versioning support with easy rollback and compare views.
• Audit trails and document activity logs.

Collaboration & Sharing

• Share with roles or individuals with customizable permissions (View / Comment / Edit).
• Real-time commenting and annotations.
• Notifications for shares, edits, and mentions.

Accessibility & Responsiveness

• Full accessibility support (ARIA roles, keyboard shortcuts, screen reader ready).
• Responsive design (Desktop, Tablet, Mobile).

Personalization

• User profiles and settings.
• Dark mode / light mode toggle.
• Customizable dashboard and sidebar.

Advanced Features (Optional, future-proof ideas)

• AI-powered suggestions (related documents, tagging, classification).
• Auto-categorization and smart folders.
• Integrations (Google Drive, OneDrive, Slack).
• Offline mode with auto-sync.